I’ve been extremely lucky to have my sessions selected for speaking at PASS Summits for 4 of the last 5 years. One year all my topics (data modeling and database design) were deemed to be “off-topic” for the Summit crowd. The good news I still got to speak because each of the two founding organizations (Microsoft and CA) let me use one of their slots or co-presented with me on the topics of database architectures and designs.
One of the outcomes of speakers using their community slots to do sales from the podium is that this event now has a rule that your slide deck can have only one mention of your name and our company. Yes, because people were being overly focused on what they could get out of the crowd instead of sharing knowledge with attendees, the rest of the speakers and attendees have to feel pain.
I’m proposing that we allow speakers to put a form of their About Me slide at both the beginning and the end of a slide deck. Yup. Just one more slide.
The first About Me slide is to establish a the speaker’s credibility on the subject, plus to disclose any potential conflicts of interest the speaker might have. Speaker works for a vendor? Check. Speaker wrote a book on this? Check. Speaker is a data architect and not a DBA? Check.
Note that having a potential conflict of interest on a topic isn’t necessarily a bad thing. It’s just a disclosure, not a confession. In the past, when InfoAdvisors partnered with vendors, that would be on my About Me slide for presentations about data modeling, because I had partner agreements with most of the data modeling tool vendors. We don’t have partner agreement any longer, but we do work with data modeling tool vendors.
When I speak in vendor-hosted slots, I’m careful to explain to attendees that they are in a paid speaking session and I disclose why I’m there and whether or not I was compensated to be there. In the Summit year I spoke in vendor slots, I wasn’t compensated other than to get a spot via means other than the program committee.
The second About Me slide, at the end of the deck, plays the role of "Okay, I just talked with you for an hour about something I’m passionate about. If you’d like to talk more about it, or if you have problems with my demos, or if you have a question you want to ask me, here’s how to reach me.
For me, this isn’t just the norm for all events, it’s etiquette as well.
Some speakers in the community have said “but all the attendees know who we are”. No, no they don’t. Celebrity is a bit overrated here.
Regulation is Born from Bad Behaviours
I think it’s odd our community has a rule that keeps us from doing the second slide. I know the rule came from speakers who were overly sales-y in their talks. That’s what makes me sad about the other discussions I blogged about yesterday. Bad behaviour by sales-focused speakers ruins the experience for attendees at the event and for years after.
Bad behaviour by sales-focused speakers ruins the experience for attendees at the event and for years after.
If we started collecting data from attendees about how promotional speakers were in their sessions, that would be a much better indicator of whether or not sales was happening from the podium. At EDW for the last several years, the attendee survey asks people:
“Was the speaker too "commercial?" i.e. did he/she seem to be selling their own product / services / book / etc.?”
It’s a simple Yes/No question. The measure is reported back to the speaker and the event organizers. The overall conference evaluation asks for the attendees to list the speakers who were overly sales focused during the event. I think that’s a great question to ask the community. This data is much more likely than the ban on mentioning your name more than once in an hour to indicate whether or not the speaker is there to sell you his or her stuff.
One of the reasons decks have to be submitted for review at Summit is so that dozens of volunteers can scour the slides for mentions of the speaker’s name or company. That isn’t really a value add for attendees, yet we do it because people have been overly focused on selling their products or services instead of the community. We’ve incurred a huge cost (in volunteer hours) to enforce this and some other less important things AND added months to gap between slide preparations and presentation time. This leads to pain for both the speakers and the audience.
Speakers break this rule all the time. Some get called out, some don’t. We basically have a rule that is unevenly enforced and silly. It’s time to change this rule.
It has been five years I’ve been asking for our community to change this rule. I believe I’ve followed it every time I’ve presented at Summit. There may be a time when the last slide from having given the presentation before has stayed in the deck, but I really want to follow the rules. So now after 5 years of emails and chats, I’ve blogged about my idea for win-win solution in hopes that other community folks will say “yes, I think that’s a good idea”.
Make it Right
We should be asking attendees of sessions and in the overall conference evaluation if a speaker spent too much time selling his blog, his books, his services or his products. We should allow two slides about the speaker in a slide deck. These two changes to our rules will benefit attendees and speakers. These changes are win-win.
There have been some blog posts floating around about a new PASS Summit policy. Most of the posts have been either misleading or ill-informed about why this new rule came about. Last year there was a sh*tshow of bad marketing and sales practices:
- Two vendors did a bulk drop of branded promotional items in the Community Zone. They literally turned an area intended to be about chapters, networking, and #SQLFamily into a their own company litter box.
- A vendor lefts stacks of promotional items on booths of sponsors in the exhibit areas. Yes, a vendor who did not pay to sponsor the event used the booths that other vendors paid for to attempt to distribute their marketing materials.
- I heard of other things happening from sponsors, but did not witness them. They were right along the lines of those two things above.
So PASS has come out with a new rule about exchanging stuff at the PASS Summit. They are now going to attempt to limit exchanges to business cards only. I think this is way too specific of a rule definition, but unlike the other bloggers, instead of making this a post about how awful the board is, I’m going to offer up win-win-win alternatives below.
Some of the comments on these posts have been made in an attempt to soften the “guerrilla marketing” bad behaviours I mentioned. They claim that the board wants to limit small, personal exchanges of gifts like ribbons and stickers, both very common conference exchanges. In the space community, these also include mission patches and pins. I don’t believe the board wants that, but they have certainly put that in writing.
First, the rule right now only applies to speakers. I’m not sure if it applies to attendees, but I’d want any such rules to apply to everyone at the event.
Feral Cats and What’s That Smell?
The issue isn’t about personal exchanges of gifts. The issue, as all of us know here but are pretending we don’t, is the literal carpet bombing of commercial collateral, including promotional, branded swag in community areas, empty session rooms, empty tables, restrooms, hallways, charging areas, etc. I do not support the claims that this type of feral-cat like spraying of vendor materials is “Community over Sponsors” behaviours. It’s about sales over members. Don’t kid yourself. Consultants are vendors. InfoAdvisors is a vendor. I’m a vendor at these events because I work for a vendor.
Consultants are vendors. InfoAdvisors is a vendor. I’m a vendor at these events because I work for a vendor.
All that spraying smells. It’s only community if your business belongs in a back alley. It’s only community if you think of attendees as “prospective invoices”. It’s all litter box marketing.
That isn’t about gifts. It’s not about community.
And what has happened is that the “arms race” mentioned in one post has now become such an embarrassment to the community that our professional association has had to step in and make a rule.
Update: One vendors claims that the sponsors asked him to drop swag on their tables. “it just looks like litter boxing” (paraphrased). The two events I witnessed involved the sponsors throwing the swag in the garbage and asking “WTH was that?” I’m going to guess that “being invited to give out swag at the booths” is a giant misunderstanding. Ha ha. : ).
The New Rule Isn’t Right
I agree that the limiting to business cards is a unacceptable way to draw the line on this “I don’t see you all as community but as potential invoices” behaviours. But the real fault is on the people who need to have the event as a “sell-first, avoid you later” event.
Saying they can’t afford to have a booth isn’t accurate. It’s affordable. Many smaller vendors have booths at SQL Saturdays and at the big show. It’s very affordable, especially if you share with other vendors. Which is a great way to have a booth because who wants to man/woman/kitten a booth for the entire conference?
Should you have to have a booth to exchange stickers or ribbons? No. But when sponsors get other people’s swag dropped on their booths, or when the community zone becomes a porta-potty for marketing materials, we’ve lost our path. No matter what someone tells you, that’s not community. It’s seeing our event not as a Connect. Share. Learn. event. It’s about seeing our event as a Speak and Sell event.
Blame for the new rule goes 100% to the folks who did these things. Okay, maybe I’ll blame the board 10% for coming with a new rule that isn’t quite a win-win-win solution.
This Ain’t the Tea Party
If you think telling sponsors “we’ll take your money, but others can turn the community zone into their own “rogue exhibit hall” is good conferences sales point, I suggest we just give away exhibit booths and charge everyone the real price it costs to put this on. I’m guessing that registration will cost about the same as a 7-day cruise. Or it will be like a local user group meeting, with fewer people. Austerity might be your political stance. Telling people to just change jobs if their employer won’t pay $7k for them to attend Summit is a nonstarter.
The fact of the matter is that community events the size of Summit (thousands) can’t happen without sponsors. Ensuring that sponsors get what they pay for is not “putting sponsors over the needs of attendees”. It’s about running an event that is affordable and sustainable. Sure, it’s a balance. But pretending that somehow non-sponsoring vendors should be allowed to use sponsor resources for their own needs is naïve at best. At worst, it’s painting the situation as being something it is not.
Data. Get Your Data Right.
It’s misleading to say that these rules happened because PASS wants to cater to sponsors over community. A few overly-greedy, it’s-all-about-money people have caused this. Focus your ammo on the right malicious “users” of PASS.
What I Want the Rule to Be
I’ve talked to board members and PASS staff. This is what I want the rule to be. I think it’s a win-win-win for attendees, consultant and sponsors.
Personal, one-on-one exchanges of low-cost items like the ones below should be allowed and even encouraged.
I don’t care if those things have your name, your favourite tagline, your picture, your cat-owner’s photo, or your logo. They key here is one-on-one, personal exchanges of low-value, often fun, things. I also don’t want to have a detailed list. People love to have a check box set of rules, but that just leads to people finding loopholes. Heck, I love sharing space swag at non-space events. Especially collectibles that are older than most of the attendees.
Update: What do I mean by exchanges? I mean giving out these low-cost items in trade for the other person’s similar item or for some other value. One year at EDW I asked people to tell me they “loved their data” to get a ribbon. Hearing people say that was a small but important value to me. I may have done that at Summit one year as well. The key is these are still one-on-one exchanges. And none of them happened from the podium. Selling while presenting should be a paid session.
Ribbons, stickers, stamps are all part of the geek community and I want that to continue to be a part of Summit.
Bulk distributions of marketing materials, flyers, branded materials should require some sort of sponsorship level. As should the distribution of more expensive swag, cars, real tattoos, kittens, and $20 bills.
Distribution of items on sponsor booths without their permission should not be allowed. Bulk distribution on the exhibit floor without being a sponsor or in the Community Zone should not be allowed.
The Community Zone Should Be a Sales-free Zone
The Community Zone should be sales-free, as far as I’m concerned. It’s the violation of this rule that I think should cause people not to be invited back to the event. Attendees should have one area where they aren’t treated like invoices. Having to put this into a rule makes me sad. People should just understand this is how life works.
Maybe we need a $500 sponsorship level for those vendors whose business is doing so poorly they can’t afford a booth. Or for independent consultants. Again, this is for people and organizations that want to do mass distribution of marketing materials and collateral, not personal exchanges.
A professional association should indeed help all members be great at what they do. Whether they are consultants, software vendors, contractors, full- or part-time employees, retired, whatever. But that doesn’t mean that a professional association event must provide a sales opportunity in every part of the event.
This proposal is a win-win-win because attendees can keep doing what we’ve always done. Vendors can still do their sales things, but appropriately. Vendor sponsors can keep getting value out of their sponsorship dollars without some on other vendor being a feral cat and bragging how “sponsoring a booth is stupid when you can just do guerrilla marketing.” Our sponsors are part of our community, too. In fact, organizations can be members of PASS if the sign up.
The world does have bigger problems. But the posts that have been coming out have not been giving the full picture, nor have they offered up a balanced solution. I think it’s good that this year several people came forward to complain to the board that the stuff people have been doing has crossed a line. It may not really be an “arms race”. But is has been escalating. Houston, we’ve had a problem. It stinks. It’s time to fix it. Let’s all work together to get it right, before the urine smell kills the whole event. If you have other ideas, I’d love to hear them.
This is some of the feedback I got for speaking up.
I’ve never attended a SQL Saturday Ottawa yet (there’s always been a scheduling conflict). I was not in Ottawa that day. I was at a NASA Armstrong Teacher Educator event.
This is how nasty this whole discussion as become. A vendor took a bunch of my tweets over the last year, some about these behaviours, some about my dislike of the things that Mr. Trump says, and some about God knows what else and made a video saying I’m mean. Then this video became a facebook post on the vendor’s own Facebook wall.
A few people spoke up and this commenter deleted his comment after a while. The vendor did not delete it. The commenter did. Remember this when you are thinking about win-win-win solutions. This is what’s at stake. This why bad behaviour leads to more bad behaviour. I’ll still keep blogging about it. And people will still comment on ME instead of the issue.Its what is broken with our community. Talk about bad behaviours, not people.
This year we had a new item at the 2014 PASS Summit: Speaker Idol. Run by Denny Cherry ( blogs | @mrdenny ), this is a contest where people who have never been selected to speak at Summit get the opportunity to win a golden ticket (an automatic speaking slot) at Summit 2015. To win, speakers must put together a 5 minute lightning talk, then impress the judges more than any other speaker in the competition.
I competed in a similar contest at TechEd two years ago. The difficult part about this is there are no criteria for which you can prepare. You don’t know what the judges think are good habits or what topics they might enjoy. They might even give conflicting advice. It takes a lot of courage to stand up in front of a crowd, give your presentation, then be critiqued by others in front of a crowd.
A few of us judges are blogging today about the things we commented on to the presenters:
Denny Cherry discusses the overall process used to put it all together
Joey D’Antoni focused mostly on physical presence while speaking
If others blog, I’ll update this post with links.
Today I’m going to continue on with Joey’s theme of physical presence.
Move, But Don’t Wander
It’s really difficult when you are stressed or nervous to get the timing and location of moving around right. Some people hug the lectern as if they are on flight experiencing extreme turbulence. Others pace back and forth like a caged animal hungry for fresh meat. At some conferences at Summit, this is compounded by a speaker set up where there’s a table, a lectern and several chairs. The AV equipment is often taped or strapped down so that your laptop must be located on the lectern. I find this annoying because presenting isn’t the same as giving a speech. Presenting and training involve more discussions with the audience and need more engagement than just speaking at a group of people.
The raised podium effect also means that moving around can lead to falling off the stage. Not a good thing.
Joey gave advice to stand with your feet together. I usually give other advice: stand with your feet shoulder’s width apart, then move your feet about 3 inches further apart. This sort of forces you to stay put for a while because it feels slightly off, but not enough to make it feel awkward. It’s harder to move out of that stance and it tends to be a more powerful, competent looking to the audience. Move around to ensure you aren’t blocking the same audience members for your whole presentation. Move to show that you and the audience are working together to learn.
Remember: pacing back and forth is bad, but taking a few steps in a variety of directions can help you engage different members of the audience. Have a purpose when you move.
A Mic Changes Everything
Most speakers would prefer not to use a microphone. A hand mic plus a remote means both our hands are tied up. A lavaliere mic (one that clips on your shirt and has a pack that has to be stuck in a pocket or worn in the back) means everything you do or say is being amplified. But when sessions are recorded, broadcast or in large rooms, audio equipment is mandatory.
One of the more common mistakes the speakers made was leaning forward then turning their heads to read the slides on the screen. This meant that as they were talking, they were talking away from the mic. We judges were in the front row and I had a hard time hearing what was said.
The trick is to turn your whole body when you are mic-ed up. Do this even when you are turning to speak to an audience member and to highlight something on the screen.
Remember: The audio portion of your presentation is just as important as the visuals. Probably even more important.
Don’t Read Your Slides to the Audience
This is a tough habit to break, especially if you are running short on time. It’s the most common feedback I hear from people who are attending sessions and are frustrated by the speaker. This is especially common with lightning talks because time is so limited. If you read your slides to the audience, you are basically showing them that you don’t really need to be there speaking. You could just email blast out your slides and be sitting in the bar enjoying a conference-themed beverage.
One of the ways to break this habit is to have fewer words on your slides. More on this later.
Another way is to have speaker notes that you can see when you are presenting. These should have different words/bullet points and that will force you to explain things in different words. PowerPoint shows these notes when you are in presentation mode.
The best way to break this habit, though, is to not look at your slides when you speak. Look at the audience. Engage with them. Offer insights into what is on the slides, but do that while having a conversation with the audience.
Remember: You are there to give insights and to engage with the audience. Your slides are there to support that, not the other way around.
One of the more interesting things about being a judge is that we all talked about how we are also guilty of many of these speaker vices. We recognized that while we were giving all this advice, we all needed to take care when we presented, too. I’m sure it was difficult for the contestants to be judged in public. It was difficult for us doing that as well.
I’ve blogged about what to do when something goes wrong during your presentation, but I’ll be blogging about those things and more as part of this series. I’ll be talking about equipment, preparation and delivery. Plus being judge-y .
Many Toronto User Group members will be attending the PASS Summit in November in Seattle Washington, including me. If you work with SQL Server, this is the only community-driven event for SQL Server training, presentations, workshops and networking.
Would you like to join us? Use our PASS Summit Discount code / Coupon / promo code:
You can register now at http://www.sqlpass.org/summit/2014/RegisterNow.aspx and use the code to save $150 off full registrations. If you register before 27 June, you’ll get the best discount you can get right now and the Toronto User Group gets $50 to fund our meetings which start again in September. That’s right: you save some dough and our user group gets funding for our upcoming season that starts in September 2014.
If you can’t register now, no worries. You can still use our chapter code later.
Feel free to share this information with colleagues, even the discount code. The more the merrier. And the better you can love your SQL Server data.
On Thursday 5 February at 5:00 PM EST I’ll be moderating a panel on Myths, Misunderstandings and Successes in Data Analytics as part of the PASS Business Analytics 24 Hours of PASS preview. It’s free, but you need to register. And I have a fantastic set of panelists: Stacia Misner, Joey D’Antoni and Lynn Langit.
Duration: 60 minutes
Track: Strategy and Architecture
Big Data, Business Analytics, Data Analytics, NoSQL, Relational . . . do we even agree on what we mean by those terms? In this panel session, industry thought leaders will discuss and debate the most common myths, truths, and mostly-truths of new and traditional approaches for enterprise data management and analytics.
We’ll be leaving time for questions from the audience, so come ready with your myths and stories.
Yes, there’s 24 hours of goodness spread out over 2 days, so check out the other sessions.
Subscribe via E-mail
- September 2016
- August 2016
- June 2016
- May 2016
- April 2016
- March 2016
- February 2016
- January 2016
- December 2015
- November 2015
- September 2015
- July 2015
- June 2015
- May 2015
- April 2015
- March 2015
- February 2015
- January 2015
- December 2014
- November 2014
- October 2014
- August 2014
- July 2014
- June 2014
- May 2014
- April 2014
- March 2014
- February 2014
- January 2014
- December 2013
- November 2013
- October 2013
- September 2013
- August 2013
- July 2013
- June 2013
- May 2013
- April 2013
- March 2013
- February 2013
- January 2013
- December 2012
- November 2012
- October 2012
- September 2012
- August 2012
- July 2012
- June 2012
- May 2012
- April 2012
- March 2012
- February 2012
- January 2012
- December 2011
- November 2011
- October 2011
- September 2011
- August 2011
- July 2011
- June 2011
- May 2011
- April 2011
- March 2011
- February 2011
- January 2011
- December 2010
- November 2010
- September 2010
- August 2010
- July 2010
- February 2009